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To withdraw from the school completely, students must file an official withdrawal form at the school office.
A student “earns” approved and verified federal aid awards in proportion to the number of days in the semester prior to the student’s complete withdrawal. If a student completely withdraws from school during a semester, the school must calculate, according to a specific formula, the portion of the total scheduled financial assistance that the student has earned and is therefore entitled to retain, until the time that the student withdraws. If a student receives (or EHSON receives on the student’s behalf) more assistance than he/she earns, the unearned funds must be returned to the Department of Education or to the Federal Stafford or parent’s Federal Plus loan lenders. If a student’s charges are less than the amount earned, and a refund is due, the student may be able to receive those additional funds. If a student receives a cash disbursement of a Federal Pell Grant, he/she may also be required to repay a portion of these unearned federal grant funds to the U.S. Department of Education.
 The portion of the federal grants and loans that the student is entitled to receive is calculated on a percentage basis by comparing the total number of days in the semester to the number of days that the student completed before withdrawing. For example, if a student completes 30% of the semester, he/she earns 30% of the approved federal aid that he/she was originally scheduled to receive for that semester. This means that 70% of the student’s scheduled or disbursed aid remains unearned and must be returned to the federal programs. This policy governs the earned and unearned portions of the Federal Title IV Aid only. It determines how much, if any, the student and/or school may need to return. This policy does not affect the student’s charges. The school’s withdrawal policy will be used to determine the reduction, if any, in the student’s tuition and fee charges. The student is responsible for paying any outstanding charges to the school.
If a student completes 60% or more of the semester, he/she is considered to have earned 100% of the federal aid and the student would owe no repayment as a consequence of their withdrawal.
Any funds that the student is required to return to the federal programs are considered an overpayment. The student must either repay the amount in full or make satisfactory payment arrangements with the Department of Education to repay the amount. If the student fails to repay, or make payment arrangements to repay an overpayment, the student will lose his/her eligibility to receive future federal financial aid at any institution.
Any unearned Title IV Aid will be returned to the federal government and applied to the federal program in the following order: Stafford Unsubsidized Loan, Stafford Subsidized Loan, Federal Pell Grant. Each student will receive from Ellis Hospital School of Nursing a written acknowledgement of the amount of unearned aid returned to the federal government.
Title IV Refund Fee
A fee in the amount equal to the lesser of 5% of tuition and fees or $100 will be charged students who receive Title IV financial assistance when a Title IV refund is made according to federal regulations regarding institutional refunds and repayment.
For Summer session, refunds will be scheduled on a proportional basis. Refunds are made by mail only to the address shown on the student's registration form. For additional information on how withdrawing from Ellis Hospital School of Nursing effects financial aid recipients contact the school’s Financial Aid Coordinator at 518-243-4471.
If the student or parents wish to appeal the refund policy due to individual circumstances, they should contact:
Ellis Hospital School of Nursing
Attn: Director
1101 Nott Street
Schenectady, New York 12308.
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